Share this Job

Administrative Assistant IV Job

Location(s): MN - Minneapolis

 

Are you looking for an exciting job where you can put your skills, talents and education to work at a company you can feel proud to be a part of? Do you want a workplace that will challenge you and offer you opportunities to learn and grow?  A professional position at Xcel Energy could be just what you’re looking for.

 

 

Xcel Energy is seeking an Administrative Assistant IV to support the Senior Vice President of Energy Supply. This position will be based at 414 Nicollet Mall, Minneapolis, MN. 

 

The ideal candidate will have the following skills and experience:

  • Experience with managing complex calendars in a rapidly changing environment. (Multiple meetings, multiple calendars, travel, itineraries, planning ahead.)
  • Strong proficiency in SharePoint
  • Experience with creating presentations, graphic design, and adhering to brand standards
  • Experience planning events for over 100 people that requires working with outside vendors, catering, travel planning, including contract management for the vendors and venues
  • Ability to protect the leader's time while providing great customer service
  • Ability to problem solve and prioritize tasks in a rapidly changing environment

 

During COVID-19 Pandemic this position may require the ability to temporarily work remote within the company service territory until company protocol dictates return to the office criteria has been met. As of January 2021, this position will likely be in the office part of the week / remote part of the week until return to the office criteria is met.

 

Summary
Performs a wide variety of secretarial services for executive. Handles details and assignments of a confidential and complex nature. Handles details and assignments of a routine nature within agreed upon limits using established guidelines and procedures. Relieves executive of administrative duties. Exercises independent judgment and initiative within agreed upon limits.

Essential Responsibilities

  • Design, create, edit research and analyze various reports, charts and graphs. Communicates results with the Vice President and department direct reports. Interface with corporate departments.
  • Handles highly confidential matters. Takes action during executive's absence from office and exercises own initiative and judgment to see that matters requiring attention are referred to the delegated authority or handled effectively.
  • Coordinate and develop presentations, create and edit correspondence and other documents. Conducts special projects requiring research and report development. Research may require collection and analysis of data to make recommendations.
  • Greets and directs customers and visitors, answers routine questions and directs to appropriate personnel. Maintains confidential files, expense reports, time records. Assimilates data and information from various sources for the department. Check data input for accuracy and corrects errors.
  • Identifies computer applications to perform required duties in the most effective manner such as statistical reports, tracking systems, presentations, and word documents.
  • Arranges schedules of management staff, make appointments, travel arrangements and meetings.
  • Develop and provide training in areas of office expertise. Design and administer office procedures. Evaluate and revise procedures as necessary to improve office efficiency.


Requires: 

 

  • Associates Degree or administrative support related certificate/diploma
  • 5 + years experience in administrative support service
  • Proficient in the use of Microsoft Office suite

 

 

 

_______________________________________________________________________________________________

 

As a leading combination electricity and natural gas energy company, Xcel Energy offers a comprehensive portfolio of energy-related products and services to 3.4 million electricity and 1.9 million natural gas customers across eight Western and Midwestern states. At Xcel Energy, we strive to be the preferred and trusted provider of the energy our customers need. If you’re ready to be a part of something big, we invite you to join our team.
    

 

Posting Notes:  MN - Minneapolis || MN - Minneapolis || United States (US) || Generation || 31900:Energy Supply || Full-Time || Non-Bargaining ||
 

The anticipated starting base pay for this position is: $22.00 to $30.73 per hour

Click here to see our benefits

 

Requisition Number: 27981

Equal Opportunity Employer: Minority/Female/Disability/Veteran

Individuals with a disability who need an accommodation to apply please contact us at recruiting@xcelenergy.com

EEO is the Law | EEO is the Law Supplement | Pay Transparency Nondiscrimination | Equal Opportunity Policy (PDF) | Employee Rights (PDF)


ACCESSIBILITY STATEMENT
Xcel Energy endeavors to make https://www.xcelenergy.com/ accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Xcel Energy Talent Acquisition at recruiting@xcelenergy.com. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

 

 

 

 

 

Our Values: One Team Powered by Many

Committed
Connected
Safe
Trustworthy


Nearest Major Market: Minneapolis

Job Segment: Secretary, Developer, Administrative Assistant, Supply, Administrative, Technology, Operations, Research